Litigation: The Family Law Process - Conferences

Angela Grant Lee • May 24, 2023

Types of Conferences

Welcome back to part 7 of our Family Law Process series. These posts will go through the family law process from start to finish, and will identify what you can expect to occur at each step. Please note that it is possible that not all of the steps will occur in your family law matter.


1.     Before starting your case

2.     Starting your case

3.     Replying to an Application

4.     Financial disclosure

5.     Serving and filing court documents

6.     Mandatory Information Program

7.     Conferences

8.     Motions

9.     Trials


There are 3 main conferences that occur in the family law process:


1)     Case Conference

2)     Settlement Conference

3)     Trial Management Conference


Each will be discussed in greater detail below.


1)   Case Conference


Purpose of a Case Conference in Family Law


Before heading to trial, the family law process requires that the parties meet before a judge at least one time as stated in the Family Law Rules. There are 2 goals when having a conference, the first is to determine whether any issues can be resolved before trial commences, and the second is to ensure that all parties have exchanged information necessary for the matter to move forward in the process.

Section 17(4) of the Family Law Rules states the following reasons for conducting a case conference:

(a)  exploring the chances of settling the case;

(b)  identifying the issues that are in dispute and those that are not in dispute;

(c)  exploring ways to resolve the issues that are in dispute;

(d)  ensuring disclosure of the relevant evidence, including the disclosure of financial information required to resolve any support or property issue;

(e)  identifying any issues relating to any expert evidence or reports on which the parties intend to rely at trial;

(f)   noting admissions that may simplify the case;

(g)  setting the date for the next step in the case;

(h)  setting a specific timetable for the steps to be taken in the case before it comes to trial;

(i)    organizing a settlement conference, or holding one if appropriate;

(j)    giving directions with respect to any intended motion, including the preparation of a specific timetable for the exchange of material for the motion and ordering the filing of summaries of argument, if appropriate; and

(k)  in the case of a motion to change a final order or agreement under rule 15, determining the most appropriate process for reaching a quick and just conclusion of the motion.


Steps to Complete Before Your Conference


           Section 17 of the Family Law Rules state that the party must serve and file onto the opposing party, documents such as the Form 17A Case Conference Brief no later than 6 days before the conference. The Form 17A Case Conference Brief is a mandatory form that parties must complete before their conference. Within the form parties must indicate the issues that they have resolved, the issues that are outstanding, and provide detailed information supporting their position. The form also requires information on the party’s family and history of the relationship. If property or support issues are involved, then Form 13 and/or 13.1 Financial Statement, and Form 13A Certificate of Financial Disclosure must be updated. At least 3 days before the case conference, a Form 17F: Confirmation of Conference must be served and filed with the court. This form indicates to the Court and the opposing side that the conference will be proceeding. The form also dictates the issues that will be discussed during the case conference. It is prudent and necessary to speak with the opposing party or their counsel about all issues, prior to preparing the Case Conference Brief, and Confirmation.


At the Conference


           You, the other party, and if represented by lawyers, will all appear before a judge who will hear the positions of each side. The goal of the case conference is to try and resolve as many of the issues before going to trial. The judge will try to get the parties to find ways to resolve the issues, as well as indicate the information that needs to be shared between the parties, if any, and the next steps to resolve the issues. If the parties are able to come to an agreement on any of the issues, the judge will make an order based on the agreement reached. This order will then be officialised in a consent agreement or minutes of settlement.


2)   Settlement Conference


Purpose of a Settlement Conference in Family Law


           After a few case conferences, if there are still remaining issues that have not been resolved, the judge may schedule a settlement conference. A settlement conference is where the parties and their lawyer, will meet with a judge to discuss offers to settle the issues, resolve or narrow the issues in the matter, ensure that all information between the parties has been exchanged, and determine the evidence that may be presented at trial, including witnesses.


Section 17(5) of the Family Law Rules states the following reasons for the conducting a settlement conference:

(a)  exploring the chances of settling the case;

(b)  settling or narrowing the issues in dispute;

(c)  ensuring disclosure of the relevant evidence;

(d)  settling or narrowing any issues relating to any expert evidence or reports on which the parties intend to rely at trial;

(e)  noting admissions that may simplify the case;

(f)   if possible, obtaining a view of how the court might decide the case;

(g)  considering any other matter that may help in a quick and just conclusion of the case;

(h)  if the case is not settled, identifying the witnesses and other evidence to be presented at trial, estimating the time needed for trial and scheduling the case for trial;

(i)    organizing a trial management conference, or holding one if appropriate; and

(j)    in the case of a motion to change a final order or agreement under rule 15, determining the most appropriate process for reaching a quick and just conclusion of the motion


Steps to Complete Before Your Conference


           Before attending your settlement conference, a Form 17C or D: A Settlement Conference Brief needs to be completed. At least 3 days before the conference, a Form 17F: Confirmation of Conference must be served and filed with the court. This form indicates to the Court and the opposing side that the conference will be proceeding.


At the Conference


           Much like the case conference, the judge will hear the parties discuss their case, but will focus on how the parties have tried to resolve their issues. The judge will take on a greater role by providing their input on how they view each parties position on the issues in dispute to try to encourage settlement.  Much like the case conference, if the parties are able to come to an agreement on any of the issues, the judge will make an order based on the agreement reached. This order will then be officialised in a consent agreement or minutes of settlement. If there are unresolved issues, the parties will need to complete a Trial Scheduling Endorsement Form at the end of the settlement conference.


3)   Trial Management Conference


Purpose of a Trial Management Conference in Family Law


           If issues still have not resolved and the matter is heading to trial, then parties will attend a trial management conference.


Section 17(6) of the Family Law Rules states the following reasons for the conducting a settlement conference:

(a)  exploring the chances of settling the case;

(b)  arranging to receive evidence by a written report, an agreed statement of facts, an affidavit or another method, if appropriate;

(c)  deciding how the trial will proceed;

(d)  exploring the use of expert evidence or reports at trial, including the timing requirements for service and filing of experts’ reports;

(e)  ensuring that the parties know what witnesses will testify and what other evidence will be presented at trial;

(f)   estimating the time needed for trial; and

(g)  setting the trial sitting during which period, the matter will be called for trial, if this has not already been done.


Steps to Complete Before Your Trial Management Conference


Before attending your trial management conference, there are certain documents that must be filed with the court. If the conference is held in the Ontario Court of Justice, a Form 17E Trial Management Conference Brief must be completed. If the conference is held in the Superior Court of Justice or the Family Court of the Superior Court of Justice, a trial scheduling endorsement form must be filed, an offer to settle all outstanding claims in the case, and an outline of the party’s opening statement must be filed. At least 3 days before the conference, the Form 17F: Confirmation of Conference, along with the other documents, must be served and filed with the court. This form indicates to the Court and the opposing side that the conference will be proceeding.


At the Conference


           Much like the other conferences, the parties meet with the judge one last time before the trial to ensure that all information has been exchanged, and to prepare the parties for trial. The judge will discuss who each side plans to call as witnesses, the issues that will be spoken of, as well as the time needed for each witness.


To note, the above should not be taken as legal advice, and if you have any questions or concerns about your case please speak to a lawyer. To find out how we can help you with your matter, please visit our website at https://www.grantleelaw.ca/ or call us at 905-315-6837 to book your consultation now.

October 29, 2025
The holiday season is often painted as a time of joy, family, and cherished memories. For co-parents, however, it can become a source of significant stress and conflict without a proper plan. Navigating shared time with children during this busy period requires foresight and cooperation. By planning your holiday visitation schedule well in advance, you can protect your children from emotional strain and ensure the season remains a positive experience for everyone. Waiting until the last minute to decide who gets the children for Thanksgiving dinner or Christmas morning often leads to arguments and disappointment. This uncertainty creates a tense environment that children can easily sense. Proactive planning transforms a potentially contentious situation into a structured, predictable, and calm arrangement. This guide offers practical tips for creating a holiday schedule that prioritizes your children's well-being and minimizes conflict. The High Cost of Last-Minute Holiday Planning Procrastinating on holiday visitation schedules does more than just create logistical headaches; it can have a real emotional impact on your children. When parents are stressed and arguing, kids often feel caught in the middle. They may experience anxiety, guilt, or sadness, worrying that they are the cause of the conflict. This emotional weight can overshadow the excitement and joy that should define the holiday season. Last-minute decisions also rob children of the ability to anticipate and look forward to their holiday plans. They may not know where they will be sleeping or which parent they will be celebrating with until a few days before. This lack of stability can be unsettling. A clear, early plan gives them a sense of security and allows them to get excited about celebrating with both sides of their family. For parents, rushed negotiations often result in unfair compromises made under pressure. One parent might feel they "lost" a particular holiday, leading to resentment that can spill over into future co-parenting interactions. Planning early allows for thoughtful discussion and more equitable solutions that consider everyone's wishes and traditions. Practical Tips for Stress-Free Holiday Schedules Creating a successful holiday visitation plan is achievable with the right approach. Focus on communication, flexibility, and putting your children's needs first. Start the Conversation Early Don't wait until November to discuss December holidays. The best time to start planning is right now—or at least several months in advance. An early start removes the time pressure and allows for calm, rational conversations. You can put dates on the calendar and begin making travel arrangements or other plans without the stress of a looming deadline. Consider setting a specific date each year, perhaps in late summer, to finalize your holiday schedule. Treating it as a routine part of your co-parenting responsibilities helps normalize the process and reduces the chances of it becoming a heated debate. Prioritize Your Children's Well-Being When negotiating the schedule, the central question should always be: "What is best for our children?" This may mean letting go of your own personal desires or traditions. While it might be important for you to have the children on Christmas morning, it might be less stressful for them to stay in one home rather than being shuffled back and forth. Consider their ages, temperaments, and holiday wishes. If they are old enough, ask for their input in a neutral way, without making them feel like they have to choose a side. Their happiness and emotional stability should be the ultimate goal of any plan you create. Be Clear, Specific, and Flexible A vague plan is a recipe for future conflict. Your agreement should be as detailed as possible. Define exact dates and times for pickups and drop-offs. Specify which parent has which holiday in a given year. Common arrangements include: Alternating Holidays: One parent has the children for Thanksgiving and the other for Christmas, switching each year. Splitting the Holiday: One parent has the children for Christmas Eve and the other for Christmas Day. Sharing the Day: Parents who live close by and have an amicable relationship might choose to spend a portion of the holiday together with the children. While it's important to be specific, it's also crucial to remain flexible. Unexpected things can happen—a family member gets sick, or a special opportunity arises. Being willing to accommodate reasonable requests from your co-parent can build goodwill and make future negotiations easier. When to Seek Legal Guidance Even with the best intentions, some co-parents struggle to reach an agreement on their own. If discussions repeatedly break down into arguments, or if one parent is unwilling to cooperate, it may be time to seek professional help. A family law attorney can provide clarity on your rights and obligations and help mediate a fair resolution. A lawyer can assist in drafting a formal parenting plan that includes a detailed holiday schedule. This legally binding document removes ambiguity and provides a clear framework for years to come, preventing the same arguments from resurfacing each holiday season. Getting legal advice is not about "winning" against the other parent; it's about finding a stable, lasting solution that serves the best interests of your children. Create a Peaceful Holiday for Your Family Planning ahead is the single most effective tool for reducing holiday stress in a co-parenting relationship. It fosters a stable and predictable environment for your children, allowing them to enjoy the season without worry or anxiety. Open communication and a focus on your children's needs are key to crafting a schedule that works for everyone.  If you are struggling to create a fair and stress-free holiday visitation plan, you don't have to navigate it alone. For expert legal guidance and compassionate support, we recommend contacting Angela at Grant Lee Law . She can help you establish a clear and enforceable agreement that protects your children's happiness and allows your family to focus on what truly matters: creating joyful holiday memories.
September 30, 2025
The bond between a grandparent and a grandchild is special. For many, it's a relationship filled with love, wisdom, and cherished memories. However, when family dynamics shift due to separation, divorce, or other disputes, grandparents can find themselves uncertain about their role and their ability to see their grandchildren. This often leads to a pressing question: do grandparents have legal visitation rights in Ontario? While the law prioritizes the rights of parents, it also recognizes the significant role grandparents can play in a child's life. This post will explore the legal framework for grandparents' rights in Ontario, explain the court's approach to these matters, and offer practical steps for those seeking to maintain their precious family connections. Understanding Legal Terminology: Custody vs. Access Before diving into grandparents' rights, it's important to understand the legal terms used in Ontario family law. The terms "custody" and "access" from the federal Divorce Act have been updated in Ontario's Children's Law Reform Act (CLRA). ● Decision-Making Responsibility: This replaces "custody" and refers to the right to make significant decisions about a child’s upbringing, including their health, education, and religious instruction. ● Parenting Time: This term replaces "access" for parents and describes the time a child spends in a parent's care. ● Contact: This is the key term for non-parents, including grandparents. A contact order grants a person time with a child. It does not give them the rights and responsibilities of a parent. For grandparents, the legal goal is typically to secure a contact order, which legally outlines their time with their grandchildren. The Legal Basis for Grandparents’ Rights in Ontario In Ontario, grandparents do not have an automatic or guaranteed right to see their grandchildren. Unlike parents, their rights are not presumed. However, the law provides a pathway for them to seek a court order for contact. The primary piece of legislation governing this is Ontario's Children's Law Reform Act. Section 21 of the CLRA states that "a parent of a child or any other person... may apply to a court for an order respecting decision-making responsibility for or contact with the child." The phrase "any other person" is significant because it explicitly includes grandparents. This means you have the legal standing to bring an application to the court for a contact order. The Best Interests of the Child: The Court's Top Priority When a grandparent applies for a contact order, the court’s decision will be based entirely on one guiding principle: the best interests of the child. The judge will not focus on the grandparent's desires or the parents' wishes, but rather on what arrangement best supports the child's physical, emotional, and psychological well-being. To determine the child’s best interests, the court considers several factors outlined in the CLRA, including: ● The love, affection, and emotional ties between the child and the person applying for contact. ● The child’s views and preferences, if they can be reasonably ascertained. ● The length of time the child has lived in a stable home environment. ● The ability and willingness of the applicant to provide the child with guidance, education, and the necessities of life. ● Any history of family violence or criminal conduct. ● The relationship between the applicant and the child’s parents. A judge will carefully weigh these factors to decide if maintaining the relationship with the grandparent is beneficial for the child. What Does the Court Look for in Grandparent Contact Cases? Simply being a grandparent is not enough to secure a contact order. You must demonstrate to the court that a continued relationship is in your grandchild’s best interests. Courts are generally more likely to grant a contact order if: 1. A Strong Pre-Existing Bond Exists: If you have been a consistent and positive presence in your grandchild’s life, a court will be more inclined to preserve that relationship. Evidence of frequent visits, shared activities, and a close emotional connection is very persuasive. 2. The Parental Objection is Unreasonable: The court respects the right of parents to make decisions for their children. However, if a parent is denying contact for reasons that seem unreasonable or contrary to the child’s well-being (for example, due to a personal conflict with you that doesn’t involve the child), a judge may intervene. 3. The Contact Will Not Disrupt the Child's Life: The court is careful not to undermine the parents' authority or create conflict in the child’s home. Your proposed contact plan should be reasonable and not interfere with the child's daily routines, schooling, or parental schedules. A landmark case, Chapman v. Chapman, established that courts should be cautious about interfering with a parent's decision-making unless the parent's choice is shown to be harmful to the child. The decision to deny contact must be contrary to the child's best interests for a court to step in. Practical Steps for Grandparents Seeking Contact Navigating a family law dispute is emotionally taxing. If you find yourself in this difficult situation, here are some practical steps to consider. 1. Try to Communicate First Before resorting to legal action, try to resolve the issue directly with the parents if possible. Open, respectful communication can sometimes mend fences and lead to an informal agreement. Focus your discussion on the child's needs and the benefits of your relationship with them. 2. Consider Mediation If direct communication fails, mediation can be an effective next step. A neutral third-party mediator can help facilitate a conversation between you and the parents in a structured, non-confrontational environment. The goal is to reach a mutually acceptable agreement without the stress and cost of going to court. 3. Document Everything Keep a detailed record of your relationship with your grandchild. Log your past involvement, including dates of visits, phone calls, gifts, and special events you attended. Also, document your attempts to communicate with the parents and their responses. This information can be valuable evidence if you need to proceed with a court application. 4. Seek Legal Advice Family law is complex, and the outcome of a contact application depends heavily on the specific facts of your case. Consulting with a family lawyer is crucial. A lawyer can assess the strength of your case, explain your legal options, and guide you through the process. An experienced lawyer can help you prepare your court application, gather necessary evidence, and represent your interests effectively. For professional guidance on matters of grandparent contact and other family law issues in Ontario, you can reach out to Janet Lee at Grant Lee Law. Her expertise can provide the clarity and support you need to navigate this challenging journey. While grandparents do not have an automatic right to see their grandchildren, the law provides a clear path for them to seek contact through the courts. The success of such an application hinges on demonstrating that a continued relationship is truly in the child's best interests. The court will always prioritize the child’s well-being over the wishes of the adults involved. If you are a grandparent being denied time with your grandchild, remember that you have options. By focusing on the child, documenting your relationship, and seeking professional legal advice, you can take steps to preserve that invaluable family bond for years to come.
Man on phone, holding a child while working on a laptop at a desk.
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